Virtesys LLP
Company Overview:
We are a US-based facility services company seeking a reliable, detail-oriented Facility Coordinator for join our Compliance team to support our operations during the night shift. This full-time, on-site position is ideal for professionals with strong coordination, multitasking, and communication skills—particularly those with experience in facility management or working with international clients.
Job Description:
The Facility Coordinator (Compliance) will manage critical project tasks such as vendor on-boarding, document collection and verification (COI/W-8, MSA), and continuous follow-ups with service providers. The role requires consistent communication with vendors, clients, and internal teams to ensure seamless and high-quality service delivery.
Key Responsibilities:
Efficiently handle high-volume email communications.
Document verification
Previous experience with ticket management
Source, evaluate, and onboard vendor partners, ensuring all required documentation is in place.
Verify insurance documents such as COIs, W-8 forms, and Master Service Agreements (MSAs).
Maintain accurate data and documentation in internal systems.
Communicate effectively via phone, email, and internal platforms (e.g., CMMS).
Prioritize and manage multiple tasks in a fast-paced, dynamic environment.
Work independently, resolve issues proactively, and contribute to overall team goals.
Regulatory requirements (e.g., ensure all documents meet regulatory requirements)
Standardization (e.g., standardization of procedures)
Following protocols (e.g., ensuring proper protocols are followed)
Meeting documentation standards
Qualifications:
Bachelor’s degree (required- preference given to international degrees holders ).
Experience with international clients in Facility Maintenance, Supply Chain, or Logistics is a plus.
Excellent written and verbal English communication skills.
Strong time management, organizational, and multitasking abilities.
Quick response time and a proactive approach to problem-solving.
Proficient in Microsoft Office and related business software.
Additional Details:
Job Type: Full-time (On-site)
Shift: Monday to Friday, 6:00 PM – 3:00 AM
Location: Shaheed-e-Millat Road, Karachi
How to Apply:
Email your resume to: hiring@virtesys.pk
Ready to join a dynamic, fast-growing team? Apply now and grow with us!
Job Type: Full-time
Application Question(s):
Are you willing to work in night shift (6pm to 3am) ?
Do you have experience as project coordinator
Are you available to start immediately?
Have you worked for an international clients ? For how long?
Language:
Fluent English (American or Neutral)? (Preferred)
Work Location: In person
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